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How do I reserve a booth space for PestWorld 2023?

At this time there are still booths available for purchase. To purchase a booth space please submit an online application here.

When is PestWorld 2023? 

PestWorld 2023 will be held October 17-20, 2023. The show will close on Friday, October 20, 2023.

Where will PestWorld 2023 take place? 

PestWorld 2023 will be held at the Hawaii Convention Center in Honolulu, Hawaii. The hotels for PestWorld 2023 are the Sheraton Waikiki, The Moana Surfrider, and The Royal Hawaiian. You can find out more information by visiting our PestWorld 2023 Hotel Information website PestWorld 2023 Hotel & Travel Information. 

How many attendees come to PestWorld? 

The attendance for PestWorld is between 3,500 – 4,000 people. This includes exhibitors and all attendees.

What are the exhibit hall dates and hours?

Exhibit Hall Hours

Tuesday, October 17 


1:30 p.m. – 5:00 p.m. | Exhibit Hall Grand Opening & Welcome Reception  


Wednesday, October 18 


10:30 a.m. – 1:00 p.m. | Lunch in the Exhibits 


Thursday, October 19 


10:30 a.m. – 1:00 p.m. | Lunch in the Exhibits 


Friday, October 20 


8:00 a.m. – 10:00 a.m. | Day of Service in the Exhibits 

What are the set-up/tear-down dates and times? 

Exhibitor Set-Up 


Saturday, October 14 **Island Booths Only (20x20 or larger)

1:00 p.m. – 6:00 p.m.


Sunday, October 15

8:00 a.m. – 5:00 p.m.


Monday, October 16 

7:00 a.m. – 5:00 p.m.


Tuesday, October 17 

7:30 a.m. – 11:00 a.m. 


Exhibitor Tear-Down 


Friday, October 20 

10:00 a.m. – 10:00 p.m. 

What are the booth sizes and rates for PestWorld 2023?

Booth Size Allied Member Fee Non-Member Fee Number of Complimentary
10’ x 10’ $3,000 $3,875 3 badges
10’ x 20’ $5,875 $7,675 6 badges
20’ x 20’ $11,350 $14,775 12 badges
20 x 30’ $16,840 $22,165 16 badges
20’ x 40’ $21,985 $28,620 18 badges 
20’ x 50’ $27,480 $35,775 22 badges

What are the rules/regulations for exhibitors? 

View the Rules & Regulations here.

What is the cost to become an Allied member of NPMA? 

The cost of an Allied membership is based on the amount of sales that your company does within the pest management industry. Please click here for more specific pricing. 

What are the terms of payment? 

A 50% deposit of your total booth amount is due at the time of your booking. Final payments are due by June 1, 2023. After June 1, 2023, any balance due on a PestWorld 2023 booth is past due. Failure to provide payment in full will result in cancellation of booth space and forfeiture of deposit. 

What is included in the cost of the exhibit space? 

Exhibitors receive the following for each 10’x10’ space:

If I use all my complimentary badges, what is the cost of additional badges? 

Additional Badge — $300 — includes all PestWorld 2023 official functions, including the exhibit hall, general sessions, and educational sessions. Final night party tickets are not included but can be purchased separately.

What is the NPMA Cancellation Policy?

As per the official NPMA Cancellation policy, located in the exhibit contract, “Cancellations by the exhibitor of booth space contracts must be received in writing. Cancellations received before June 1, 2023, will be refunded, less a cancellation and processing fee of Five Hundred Dollars ($500.00) per one hundred (100) square feet of space rented. No refund will be made of the deposit if notice of cancellation is after June 1, 2023.” 

Who is the official general contractor? 

National Pest Management Association has selected Fern as the official general services contractor. Fern can provide carpeting, furniture, labor, shipping, and other services. 

Will there be other costs to exhibitors associated with exhibiting? 

Yes. Fern has been selected as the official general services contractor for PestWorld 2023. The booth fee includes the hard walls and identification sign. Costs for booth furnishings, carpeting, drayage, and electric will all be additional. Exhibitors will be responsible for ordering these items through Fern. 


Please note, all exhibitors are required to have carpet or another type of floor covering in their booth. If you do not pre-order carpet, or provide your own floor covering, carpeting will be forced onsite at the expense of the exhibitor. 

When will the Exhibitor Service Kit be available?

Exhibitors will have access to the Fern OneView portal online. All orders for furniture, electric, carpet, etc… will be placed through the online Fern OneView portal. Exhibitor login information and instructions will be sent out via email in late April.

Does my booth need to be carpeted? 

Yes. Exhibits are required to purchase carpeting or provide floor covering. Carpet can be rented through Fern.

Are there union regulations? 

Yes, union labor may be required for some aspects of your installation and dismantling. Please refer to the Union Regulations section in the Fern OneView online portal.

What are the rules for Exhibitor Appointed Contractors (EAC)? 

Exhibitors may employ the services of independent contractors to install and dismantle their booths. Written notification must be submitted to Fern at least 30 days prior to move in. Exhibitors must provide evidence that the EAC has the proper certificate of insurance.

Do my installers need work passes? 

Everyone that enters the exhibit hall needs an official badge. NPMA is providing security for the hall 24 hours a day throughout the convention. If you need badges for workers that are helping with set-up or tear-down only, please inform NPMA prior to the show or stop by the registration desk on-site and a badge can be made for them at no charge.

How are the space assignments determined? 

Space sales are assigned according to the Exhibitor Seniority System. A booth space drawing is held in September, approximately one year and one month out from the convention. Space is awarded by seniority with the companies that have exhibited for the most consecutive number of years having first choice. If a company does not participate in the booth space drawing, space then becomes available on a first-come, first-serve basis.

Is sharing space allowed?

No. Exhibitors are prohibited from subletting all or any part of their contracted booth space.

My company would like to do a raffle drawing. Is that possible? 

Exhibitors are welcome to hold drawings in their booth to increase traffic. Winners of drawings can be announced during the Friday exhibit hours only. Once an exhibiting company has picked a winner, that information can be brought to the NPMA booth and we will announce the winner and direct them to your booth. We do not make announcements during any other exhibit hall hours as it interferes with communication and dialog on the exhibit floor.

How do I make hotel reservations? 

You can make your reservation online by visiting the PestWorld 2023 website,PestWorld 2023 Hotel & Travel Information.

How do I reserve a hospitality suite or meeting space? 

Hospitality suites and meeting rooms can only be rented to companies that are exhibiting at the PestWorld show. If you would like to book space, please e-mail Megan Moloney. She will put you in touch with the proper person at either the PestWorld hotels or the Hawaii Convention Center. You may then work directly with the hotel or Convention Center to secure the space you need. 


If you have any other questions, please contact Megan Moloney, Director, Meetings & Exhibits for the National Pest Management Association at 703-352-6762 or 


Is there a place I can meet with my customers outside of the exhibit hall? 

Yes! NPMA has 3 Exhibitor Connection Lounges available for exhibitors to use to hold short meetings with customers. The lounges can be reserved in 1-hour time slots with a maximum of 2 time slots per company per day. Lounges are available on a first come first serve basis and can be reserved ahead of time. Look for more information to come on how to reserve online. 


Have questions about the exhibitor connection lounges? Please reach out to Megan Moloney for more information.